Hospitality training ←

Housekeeping

The drunk guest

The reception staff notices that the guest in room 101 is quite drunk when he comes through the door. They know that a room on the floor where the guest is staying is currently being cleaned. They call the hotel manager, who is a strong man, and let him know. The hotel manager talks to the head maid and asks her to pass on the message to the staff that he will stay in the room with the drunk guest while it is being cleaned. No staff member is supposed to enter the room before him. Following these measures, he knocks on the guest's door and asks if it is okay for the room to be cleaned. They then start talking about home and space while the room is being cleaned. When the cleaning is finished, the hotel manager thanks them for the pleasant conversation and shakes their hands.

The questions

What problems could have arisen?
What aspects of the example can be considered the key to successful workplace communication and safety?
What could have been done if the hotel manager had not been there?
Discuss the safety rules that apply in your job in similar situations.

Situational case developed by Gerum betur.

Do not disturb

Real-life example from a guest's perspective: "It was 9 a.m. when there was a knock on the door and it said, 'Housekeeping.' I couldn't believe my ears and just said, 'no, no.' There was another knock, but this time it was louder, and then I heard the door open. I was barely dressed and said, 'no, no.' The employee apologized and left quietly. I didn't sleep well after this interruption. When I checked out, I told the receptionist about the incident. He listened to me and said he understood that this was very inconvenient and apologized profusely. He explained that the employee's training could probably have been improved. I was happy with the apology, but I would also have liked some reparations."

The questions

What can explain this incident other than lack of training?
Why is an apology important?
What do you think about the receptionist's response to the complaint?
How would you advise the receptionist to respond to a complaint next time?

Situational case developed by Gerum betur.

Exceeding expectations

This review was posted on Tripadvisor: “I would like to thank Eva in the housekeeping at Hotel Stardust for completely exceeding my wildest expectations. I stayed at the hotel for a weekend because I was going to a wedding nearby. I had one dress with me but saw at the last minute that the dress needed to be altered. I asked Eva for help and she solved my problem and saved the day. It was wonderful to stay at this place because of how attentive Eva and her colleagues were. I will never forget her thoughtfulness. It's hard to find staff like her. I hope that those who run the hotel appreciate her work."

The questions

What effect does such a compliment, which specifies the name of the employee, have on the employee in question?
What effect does a compliment have on co-workers?
What are some good ways to communicate compliments within your workplace?
What effect can compliments have on workplace communication?

Situational case developed by Gerum betur.

Understaffed situation

There had been illness among the cleaning staff, so they were understaffed. However, the number of guests at the hotel had not decreased and many new guests were arriving. Everything still had to be clean and ready by 15 p.m. because that was when the new guests could check in. At XNUMX a.m., a receptionist calls the head maid and says that there is a couple in the reception with a crying baby who is throwing up. He asks cautiously if there is a room ready or if they can finish one of the rooms in a green one. The staff found it easy to put themselves in the guests' shoes, but this meant that they had to reorganize themselves and work even faster. The head maid told the staff later that day that the guests had thanked them again and again when she met them later that day in the hallway.

The questions

What effect would it have had on the other guests walking through the reception if the couple had had to wait there for four hours?
What are the pros and cons of such an extra service?
What effect can such a strain have on teamwork in the long run?
What more could the head of housekeeping have said or done for the staff?

Situational case developed by Gerum betur.

Towel-toys

An employee working in housekeeping at an established hotel began to wonder what he could do to make the guests happy. He noticed that families with children who came to the hotel did not always have toys with them. The employee looked online for instructions on how to make toys out of towels and got a variety of ideas. He started playing around, making different animals every time guests with children stayed. He wasn't good at English, but he could see from the parents' and children's reaction that this was a pleasant surprise for them. One day, some time later, the owner came to him with a smile and says: "You were featured on Tripadvisor today and we got a five-star review. The people said that what made their stay unforgettable were the little animals from you that were waiting for them every time they arrived at the hotel. How do you have time for this sort of thing?", he asked.

The questions

What are the pros and cons of such an extra service?
How far should you go in providing extra service to please guests?
Is the owner completely satisfied with the employee's work?
Give some examples of service that exceeds expectations.

Situational case developed by Gerum betur.

The guest with the towel

An employee is asked to go up to one of the hotel rooms with food which a guest had ordered. She knocks on the door three times and says: "Room service". A cheerful and strong man, wearing only a towel around his waist, opens the door. The employee feels as if the man is checking her out from head to toe. She says good evening, walks rather nervously through the door, puts the tray on the table, goes over the order and then asks the guest to sign the bill. As she is about to leave, the visitor grabs her shoulder and thanks her. The employee thanks the guest as well and then carefully closes the door. She is somewhat relieved when she was out in the hallway.

The questions

Why is the employee relieved once she has left the room?
What do you think of the employee's reaction?
How can managers respond to such situations? What are their responsibilities?
Do you think she told her boss and/or colleagues about the incident?
Name other examples of similar situations that can arise in service jobs.

Situational case developed by Gerum betur.

The towel crisis

The receptionist receives a call from room 202. A guest is irritated due to a lack of a bath towels. Calm and composed, the employee tells the guest that he understands well that the guest finds this uncomfortable and sincerely apologizes. He says that the towels will be delivered to the guest within 15 minutes. Before the call is terminated, the guest overhears the receptionist scolding another employee because of this mistake. The guest regrets complaining and has a guilty conscience. Ten minutes later there is a knock on the guest's door and towels are brought. The employee sincerely apologizes but the guest is very embarrassed.

The questions

How would you describe the work ethic in this workplace?
What can be improved with regard to employee communication?
How could the employee see that the guest was embarrassed?
How does a guest feel after such an incident?

Situational case developed by Gerum betur.

The lost charger

Two travelers were about to charge their cell phones when it turned out that they had forgotten their charger in the room where they had last stayed. They immediately called the front desk. The friendly employee had no idea that anything had been found, but was going to investigate and call back. There was only one outlet in the room, so the travelers could tell the employee exactly where the charger had been. The employee went straight to the cleaning staff and spoke to them in an authoritative tone. By the middle of the next day, nothing had been heard of the charger, so the travelers called again to check if the device had been found, but that was not the case. On the third day, nothing had been heard of the charger again, but when the travelers contacted them, it turned out that the charger had been found. The employee offered to mail it to the address the travelers provided in Reykjavík. A week later, a notification came from the Post Office about a package.

The questions

How can the staff set up a structure/process that ensures better service?
How can housekeeping and reception staff ensure that guests' forgotten belongings are returned quickly and safely?
What does the example say about the communication between reception and housekeeping staff?
What does this story say about the staff's diligence and the accuracy of their work?
How would you describe the work ethic in this workplace?

Situational case developed by Gerum betur.

Everything afloat

After taking a shower, a hotel guest discovers that the floor is flooded and realizes that the drain is completely blocked. His travel companion helps him clean up the floor. They had no choice but to throw all the towels on the floor to mop up the water. They didn't want to waste their precious time complaining about this and decided to just take a very short shower the next day. The same thing happened again though, the drain was blocked instantly. Later that day, they went to the reception to get help ordering food from a restaurant. Everyone there was cheerful and kind but no one asked them if they enjoyed their stay. They didn't want to make a fuss about the drain. When they paid the bill the next morning, the receptionist finally asked if they had been satisfied with their stay. They sensed that he really wanted an answer to his question and therefore told him about the mess in the bathroom. The receptionist was sorry and offered a small discount on the bills. He then apologized sincerely for the inconvenience.

The questions

What should the housekeeping staff have done when they saw the state of the bathroom?
What is the responsibility of the guests when such an incident occurs?
Was it too late to do something for the guests when they were checking out of the hotel? Explain from the perspective of guests and employees.
How can guests be encouraged to let know if something goes wrong?

Situational case developed by Gerum betur.

Communication without words

A guest at a hotel is about to have a coffee when he sees that there is only decaffeinated coffee (decaf) and tea available. He doesn't think it's worth drinking decaffeinated coffee. He remembers seeing a maid cleaning the hallway when he entered. The guest strolls down the hall, even though he's only wearing shorts and a warm top, and asks if the maid could help him. She does not speak Icelandic and almost no English. The visitor fails to make himself understood. The maid is as if hanging on a thread and walks towards the room door which is open. She asks with a wave of her hand if she can enter. She uses the cart, which has clean linen and products for the room, to hold the door open. As soon as the guest points to the tea and coffee set, she sees what is missing. The maid refills the coffee set, adds chocolate chips and apologizes while smiling. She closes the door gently behind her.

The questions

What do you think of the employee's attempt to respond to the guest's request in a professional manner?
Why do you think the tea / coffee set was not filled correctly?
Why does the employee leave the cart in the doorway?

Situational case developed by Gerum betur.